Warning letter

Warning letter is given when employee void the rules of the company many times. This kind of letter is given just to stop the misdeed which is taking place. First the company gives verbal warning and when the same thing repeats, and then the Employee is given warning letter. It states that if the same thing continues then company can even terminate the employee from the company. Find below some Example, Sample and format of writing Warning Letter-
SAMPLE ONE

Mr/Ms…………………………………………
…………………………………………………….
………………………………………………………

This is in continuation to our letter dated _____________, which was sent to your last known address, by registered post, calling upon you to submit a written explanation within 48 hours, for your continued absence, without any intimation. We note with regret that you have neither resumed your duties nor have you explained the reason for your continued, willful and unauthorized absence. As per the terms of your appointment letter, it is clearly indicated that absence for a continuous period without prior approval of your superior, (including overstay on leave/ training) would result in you losing your lien on the service and the same shall automatically come to an end without any notice or intimation. You are hereby informed that you have lost your lien on your service as a ________________________ and it is deemed that you have abandoned the employment of your own accord. The relationship between you and the Co. has ceased to exist with effect from ___________________.

You may collect your full & final settlement dues, if any, from the Accounts Department.

For…………………………………..
Name…………………………………
Designation………………………….

SAMPLE TWO

Date: _________
To
Mr. ___________________
Emp. No__________________
Designation _______________

WARNING
Your explanation dated ___________ in reply to show cause notice dated __________ It has been found to be unsatisfactory.

You are accordingly hereby warned.

You are further advised in your own interest to be cautious and not to repeat such an act in future.

 [AUTHORISED SIGNATORY]

SAMPLE THREE

Date: _________
To
Mr. ____________________
Emp. No___________________
Designation ________________

STERN WARNING
Your explanation dated ________ in reply to show cause notice / letter of charge dated ________ has been found to be unsatisfactory.

The gravity of misconduct committed by you is such that it warrants severe punishment. However, we are taking a lenient view this time and have decided to award you this stern warning.

Should you repeat any such thing in future or commit any other misconduct we will not hesitate to take strict disciplinary action against you. 

[AUTHORISED SIGNATORY]

SAMPLE FOUR

WARNING LETTER FOR HABITUAL IRREGULAR ATTENDANCE

Date: _________
To
Mr. ____________________
Emp. No___________________
Designation ________________

Your leave record shows that you are in the habit of absenting off and on and in spite of the fact that you have been verbally advised and are warned for improving your attendance you have not shown any improvement. You were again absent on dated ________ without any authorization. You are being given another opportunity to correct yourself and in case you do not show any improvement we will have no alternative but to take a serious view of your action. On your above absence you are being bly warned.

AUTHORISED SIGNATORY

SAMPLE FIVE

WARNING LETTER FOR INSUBORDINATION
Date: _________
To
Mr. ____________________
Emp. No___________________
Designation ________________

It has been reported that today at time________ when your supervisor asked you to do __________ you refused to carry out the instructions and shouted at him. In your explanation you have admitted your mistake. Although drastic action could have been taken against you for insubordination, but with a view to reform you, you are being given another opportunity and we hope you will be very careful in future in such matters. You are being warned.

AUTHORISED SIGNATORY

WE OFFER EFFECTIVE DRAFTING OF HR DOCUMENTS LISTED BELOW AT ONLY $50.

1. Termination and Dismissal letters
2. Approval Letters
3. Confirmation Letters
4. Order of imposing fine as a punishment
5. Show cause Notice
6. Charge Sheet
7. Discharge Letter
8. Dismissal Order
9. Etc

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