JOB SPECIFICATION

The process of job analysis is a comprehensive phenomenon, the products of job analysis and job description and jobs specification.

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The process results in collecting and recording two data sets including job description and job specification. It is developed by human resources department with the cooperation of the supervisors / managers of the organization.
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A job specification describes the knowledge, skills, education, experience, and abilities you believe are essential to performing a particular job. The job specification is developed from the job analysis.
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A job specification is useful for recruiting as it helps you write your job positing on and your website recruiting material. The job specification is also useful for distribution in social media for screening resumes, and for interviewers
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Contents of job specification

  1. Physical characteristics It includes health, strength, endurance, age range, body size, height, weight, vision, etc
  2. Psychological characteristics This includes special attitude such as personal appearance, good and pleasing manners, emotional stability, leadership, motivation, initiative and drive, skill in dealing with others, conversational ability etc
  3. Responsibility: this includes supervision of others, responsibilities for production, process and equipment, responsibility for the safety of others, responsibility for generating confidence and trust, etc
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    Components of a Job Specification
    Experience: Number of years of experience in the job you are seeking to fill. Number of years of work experience required for the selected candidate Education: State what degrees, training, or certifications are required for the position. Required Skills, Knowledge and Characteristics: State the skills, knowledge, and personal characteristics of individuals who have successfully performed this job.
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    Components of a Job Specification
    Experience: Number of years of experience in the job you are seeking to fill. Number of years of work experience required for the selected candidate Education: State what degrees, training, or certifications are required for the position. Required Skills, Knowledge and Characteristics: State the skills, knowledge, and personal characteristics of individuals who have successfully performed this job.
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    Exhibit 1: Example of Job specification
(Organization name) Co.
Job Specification
Present Grade
Department Session
Job Title:
Job Summary:
Job Content Percentage breakdown of the time spend on each duty Or on related groups of duties %

 

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